Payroll preparation
The work before a payroll run is often the slowest part: chasing timesheets, adding up overtime, checking holiday and spotting mistakes. This tool gathers it all in one place, checks it against last month, and produces the import file for your payroll software. Your payroll software or bureau still calculates tax and pay and reports to HMRC.
We build this to order for each business. Here's how it would work and what we'd need from you. Get in touch and we'll scope it with you first.
How it works
Hours come in
Timesheets, overtime and absence from staff or managers, in one place.
Everything is checked
Missing timesheets, unusual overtime and big changes from last month are flagged.
A summary is written
A plain-English note of what changed this period and why, for whoever approves payroll.
Ready for your payroll software
An import file in the format your payroll software or bureau needs.
We don't calculate tax or submit to HMRC. That stays with your payroll software or bureau, which is designed and approved for it.
An example
What comes in
What you get
A reminder sent for the missing timesheet, one employee flagged for 22 hours of overtime, a short summary of changes from last month, and the import file for your payroll software.
Used for
- Collecting and checking timesheets
- Overtime and holiday totals
- Month-to-month change reports
- Answering staff questions about hours and holiday
A good fit if
- Preparing for payroll takes hours each month
- Hours arrive by text, email and paper
- Errors are only spotted after payslips go out
What we'll need from you
- How hours are recorded today
- The payroll software or bureau you use
- Your overtime and holiday rules
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Inbox assistant
Sorts incoming emails by what they need, pulls out the details, and drafts replies for your team to check and send.
Paperwork to spreadsheet
Invoices, receipts, delivery notes and forms, read and turned into tidy rows for your spreadsheet or accounts software.
Reports and summaries
Weekly numbers, job notes or customer feedback, pulled together into a short report your team will actually read.
Could this work for your business?
Send us an example of what you do today and we'll show you what the payroll preparation would look like for you.